Downloadable Forms for Employees

Academic Affairs Office
FM-AA-01-01 Institution of New Academic Program Checklist
FM-AA-02-01 Curriculum Development Checklist
FM-AA-03-02 Curricular Revisions Checklist
FM-AA-04-01 Summary of Syllabi Revision
FM-AA-05-01 Change of Class Schedule Form
FM-AA-06-01 Change of Room
FM-AA-11-01 Make-Up Class Form
FM-AA-12-02 Faculty Substitution Form
FM-AA-26-01 Faculty Recruitment Form A (Interview & Recommendation)
FM-AA-27-01 Faculty Recruitment Form B (Teaching Demonstration Evaluation)
FM-AA-28-01 Teaching Load Adjustment
FM-AA-42-01 Faculty Substitution Report
FM-AA-45-01 Faculty Attendance Advising Form

Note: Kindly send your filled-out forms to [email protected]

Accounting and Finance Office
FM-CO-02-01 Request for Check
FM-CO-04-01 Petty Cash Advance Slip
FM-CO-05-01 Petty Cash Voucher
FM-CO-06-01 Liquidation Sheet
FM-CO-07-01 Food Service Request
FM-CO-08-02 Budget Request
FM-CO-09-01 Property Movement Slip Form
FM-CO-10-01 Representation and Entertainment Authority
FM-CO-11-01 Taxi Authority
FM-CO-14-01 Request for funding allocation
FM-CO-18-01 Travel Order

Note: Kindly send your filled-out forms to [email protected]

Administration Office (Makati)
FM-AO-01-02 Room Reservation for Lecture and Laboratory Rooms
FM-AO-02-01 Application Form for Car Sticker
FM-AO-08-01 Reservation Form for AV Room & Equipment
FM-AO-09-01 Application Form for Permission to Use the Covered Court
FM-AO-13-01 Key Record Form

Note: Kindly send your filled-out forms to [email protected]

Campus Development & Maintenance Office (CDMO - Intramuros)
FM-CD-01-02 Service Request Form
FM-CD-03-02 Gate Pass Form
FM-CD-04-02 Trip Ticket Form
FM-CD-07-02 Unusual Incident Report
FM-CD-28-02 Application of Form on use of Facilities (North&South Circle, Hallways, Pavilion, Grounds, etc.)
FM-CD-29-02 Application Form on Use of Seminar, Plenary, and AV Rooms & Equipment

Note: Kindly send your filled-out forms to [email protected]

Campus Development & Maintenance Office (CDMO - Makati)
FM-CM-01-01 Job Order Form
FM-CM-03-01 Gate Pass Form
FM-CM-04-01 Trip Ticket Form
FM-CM-05-01 Personal Property Pass
FM-CM-07-01 Incident Report Form

Note: Kindly send your filled-out forms to [email protected]

Center for Continuing Education and Special Competencies (CCESC)
FM-CE-01-05 Registration Form for Continuing Professional Education
FM-CE-23-01 Advising Form (CCESC) - Correlation Courses
FM-CE-25-01 CCESC Classroom Swap Form

Note: Kindly send your filled-out forms to [email protected]

Center for Scholarship and Financial Assistance (CSFA)
FM-SF-09-03 Application Form and Waiver for YGC Promotional Discount

Note: Kindly send your filled-out forms to [email protected]

Continuous Quality Improvement Office (CQIO)
FM-CQ-01-02 Request to Revise
FM-CQ-12-01 Feedback Sheet

Note: Kindly send your filled-out forms to [email protected]

Corporate Communications Office (CCO)
FM-CC-01-02 Job Request Form
FM-CC-05-01 Concept and Material Feedback Form

Note: Kindly send your filled-out forms to [email protected]

Directed Research for Innovation and Value Enhancement (DRIVE)
FM-RS-01-01 Application for Internal Funding Research and Development
FM-RS-02-01 Requisition of research materials
FM-RS-03-02 Application for Publication Incentive
FM-RS-04-01 Quarterly Progress Report
FM-RS-05-01 Terminal Report
FM-RS-06-01 Final Report
FM-RS-07-01 DISSERTATION, THESIS, RESEARCH PRACTICUM ADVISORS AND PANEL MEMBERS
FM-RS-08-01 PROPOSAL ORAL EXAMINATION
FM-RS-09-02 PROPOSAL ORAL EXAMINATION GRADING SHEET
FM-RS-10-01 RESULT OF PROPOSAL ORAL EXAMINATION
FM-RS-11-02 FINAL ORAL EXAMINATION
FM-RS-12-03 FINAL ORAL EXAMINATION GRADING SHEET
FM-RS-13-01 RESULT OF FINAL ORAL EXAMINATION
FM-RS-14-01 Change of Advisor
FM-RS-15-01 Change of Topic
FM-RS-16-01 Request for Honoraria
FM-RS-17-01 Schematic Diagram for the Conduct of Oral Examination
FM-RS-18-01 Waiver form
FM-RS-19-01 Final Approval
FM-RS-20-01 Proposal Oral Examination
FM-RS-21-01 Final Billing Form
FM-RS-22-01 Revisions List
FM-RS-23-01 Conformity of Revisions
FM-RS-24-01 Best Thesis Nomination Form
FM-RS-25-01 Regular Research De-Loading Application Form
FM-RS-26-01 No-Cost Research De-Loading Application Form
FM-RS-27-01 Regular Research De-Loading Accomplishment Form
FM-RS-28-00 Dissertation Thesis Research Practicum Change of Panel
FM-RS-29-00 FAILURE REPORT
FM-RS-30-00 Performance Evaluation Form A
FM-RS-31-00 Performance Evaluation Form B
Request for paper presentation

Note: Kindly send your filled-out forms to [email protected]

English Language Center (ELC)
FM-LC-05-01 MELT Result Form for International Students
FM-LC-11-01 MELT for Faculty Performance Evaluation System Certification
FM-LC-23-01 Seminar Request Form
FM-LC-24-01 Teaching and Learning Plan (TLP) Template
FM-LC-25-01 Seminar Evaluation Form
FM-LC-26-01 HR MELT Feedback Form

Note: Kindly send your filled-out forms to [email protected]

Faculty Development Office (FDO)
FM-FD-01-02 Scholar's Data Sheet/Application Form
FM-FD-02-02 Scholar's Accomplishment Report
FM-FD-03-02 Request for De-Loading Stipend
FM-FD-04-02 Request for Reimbursement
FM-FD-05-02 Request for Seminar/Workshop/Certification/Training Application Form
FM-FD-06-02 Faculty Immersion Application Form
FM-FD-07-02 Faculty Immersion Report Form
FM-FD-08-02 Trainer Evaluation Form
FM-FD-09-01 In-House Seminar/Training Report Form
FM-FD-10-02 Seminar/Workshop/Certification/Training Report Form
FM-FD-12-01 Request for In-House Seminar/Training Application Form
FM-FD-14-02 Training Needs Analysis Form
FM-FD-15-02 Training Needs Survey for Research
FM-FD-16-02 Faculty Scholar Performance Rating Sheet A
FM-FD-17-02 Faculty Scholar Performance Rating Sheet B
FM-FD-18-02 Faculty Scholar Performance Rating Sheet C

Note: Kindly send your filled-out forms to [email protected]

Health Services Department (HSD)
FM-HS-11-02 Incident Report Form

Note: Kindly send your filled-out forms to [email protected]

Human Resources Department (HRD)
FM-HR-01-01 Application for Leave of Absence
FM-HR-02-01 Application for Substitute Day-Off
FM-HR-05-01 Authority for Overtime
FM-HR-06-00 Authority for Salary Deduction
FM-HR-07-01 Employee Exit Clearance Form
FM-HR-09-01 Faculty Request Form
FM-HR-10-01 Fieldwork Activity Form
FM-HR-13-02 Personnel Requisition Form
FM-HR-17-01 Scholarship Application Form
FM-HR-18-01 Scholarship Application Renewal Form
FM-HR-25-01 Personnel Action Notice
FM-HR-40-00 Car Plan Form
FM-HR-46-00 Recommendation Form for Teaching Personnel
FM-HR-47-01 Recommendation Form for Non-Teaching Personnel
FM-HR-48-01 Recommendation Form for Faculty with Admin Duties
FM-HR-50-00 Graduate Educ. Scholarship Form for Non-Teaching
FM-HR-52-00 Name Change of an Office Form
FM-HR-53-00 YGC Promo Discount Form for MS-PhD Program
FM-HR-54-00 YGC Organizational Change Form
FM-HR-55-00 YGC Recommendation Form for Faculty with Administrative Duties for Senior High School
FM-HR-56-00 YGC Recommendation Form for Faculty with Administrative Duties for Correlations Courses/In-House Board Exam Review
FM-HR-57-00 Faculty Recruitment Teaching Demonstration Evaluation

Note: Kindly send your filled-out forms to [email protected]

Institutional Laboratory Management Office (ILMO)
FM-LM-01-04 Laboratory Reservation Form for Students
FM-LM-02-03 Laboratory Reservation Form for Faculty and Other Laboratory Users
FM-LM-26-03 Request for Chemicals Laboratory Supplies
FM-LM-42-03 Request for Locker and Laboratory Apparatus Glassware
FM-LM-45-04 Laboratory Incident Report Form
FM-LM-67-01 Loss-Breakages Acknowledgement and Billing Form

Note: Kindly send your filled-out forms to [email protected]

International Career & Exchange Programs (ICEP)
International Programs
FM-IP-23-02 Plant Visit Faculty Acceptance of Responsibility
FM-IP-31-02 International Program's Student Selection Process Form
FM-IP-32-02 Faculty Evaluation Form for Inbound Student
FM-IP-33-02 Inbound Student Evaluation Form for Faculty

Note: Kindly send your filled-out forms to [email protected]

Career Services
FM-IP-13-03 Borrower's Form

Note: Kindly send your filled-out forms to [email protected]

International Linkages for Research and Development (ILRAD)
FM-IL-14-03 Departure Form for Outbound Researcher
FM-IL-15-01 Schools, Department Budget Form for ILRAD
FM-IL-16-01 International Linkage Travel Authority Form

Note: Kindly send your filled-out forms to [email protected]

Library
FM-LB-02-01 Request for Referral Letter
FM-LB-14-01 Library Materials Recommendation Form
FM-LB-17-01 Overdue Notice
FM-LB-18-02 Replacement for Lost Materials
FM-LB-20-01 Multimedia Services
FM-LB-36-01 Item Request
FM-LB-47-01 Intra-Library Loan Request Form
FM-LB-54-01 Trial Database Evaluation Form

Note: Kindly send your filled-out forms to [email protected]

Office of the Prefect of Discipline (OPD)
FM-PD-01-02 Infraction Form
FM-PD-03-01 Charge Form for Certificate of Good Moral Character

Note: Kindly send your filled-out forms to [email protected]

Registrar's Office (RO)
FM-RO-18-01 Request for Grade Correction
FM-RO-19-01 Request to Complete Course
FM-RO-20-01 Completion Report Form
FM-RO-24-01 Request for Crediting A (Transferees)
FM-RO-25-02 Request for Crediting B (Shifters/2nd Baccalaureate Degree)
FM-RO-26-01 Request for Crediting C (Special Cases)
FM-RO-41-01 Borrower’s Slip
FM-RO-54-01 Application to Give a Grade of Incomplete
FM-RO-55-02 Institutional Academic Readmission Council
FM-RO-56-02 Add New Course
FM-RO-57-02 Sequence of Course Modification
FM-RO-58-02 Course Modification
FM-RO-59-02 Course Deletion
FM-RO-60-02 Add New Track
FM-RO-61-02 Course Retirement
FM-RO-73-01 Post Editing of Final Thesis/Dissertation

Note: Kindly send your filled-out forms to:
TOR/TC/Diploma - [email protected]
Certifications/CAV/Withdrawal of Course(Dropping of course)/Shifting - [email protected]
CTC/Grade Certification/Course Description/Others - [email protected]
RO Makati (All Services) - [email protected]
SHS Concerns (Intramuros) - [email protected]

Treasury Office (TO)
FM-TR-01-01 Adjustment Advice
FM-TR-06-01 Revolving Cash Advance Slip
FM-TR-07-01 Revolving Cash Voucher
FM-TR-08-01 Treasury Department TBC Application
FM-TR-16-01 Bureau of Immigration Filing

Note: Kindly send your filled-out forms to [email protected]


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